Located on the outskirts of Cardiff Bay on East Tyndall Street, The Maltings has been servicing the archiving needs of clients for more than 25 years and therefore has the specialist expertise and experience to ensure that clients? documents are collected, securely stored and retrieved efficiently and promptly when required.
Managing Director, Kathy Fox, explained ? as space in offices is becoming more and more valuable, we are finding that companies are looking to reduce the clutter enabling more productive use of the space available. Many companies will even calculate the cost of storage against the potential earning power if the space was available.?
With each client (ranging from small family run businesses to large multi-national companies) having different storage requirements, The Maltings has developed tailored solutions to meet their specific needs.
All boxes and files are archived to the highest standards in a clean, dry environment, protected by CCTV and 24-hour on-site security 365 days of the year.
With the use of a bespoke database, The Maltings are able to produce various reports for their clients which have proved invaluable in carrying out audit trails, identifying files for destruction, and providing information on how many boxes remain in their possession (after retrieval) which could be returned to The Maltings for re-storage.
Many clients may often require access to their documents at short notice, and therefore The Maltings has designed an effective and unique tracking system to ensure that all boxes and files are quickly and easily retrieved.
Continues Kathy: ?We have strict security measures in place, and, for added security we also recommend that our clients put a restriction on the number of people authorised to request the retrieval of files or boxes.
With increasing legislation, including the Data Protection Act and PCI DSS Compliance (Payment Card Industry Data Security Standard), the service offered by the Maltings ensures that Companies can concentrate on the core aspects of their business without worrying whether or not they are complying with the various legislative restraints. ?We assist our clients in maintaining the principles that apply directly to them ? that records are not kept for longer than is necessary and are processed in line with their specific requirements?.
Not only is security top of the agenda for clients of The Maltings but with the current economic crisis, cost is increasingly a factor for businesses considering where to store their data. Continues Kathy: ?We?re conscious that cost is on everyone?s minds at the moment and as such we?ve developed a pricing structure to suit individual client?s requirements. Each customer benefits from a bespoke plan of support, matching their individual circumstances and business objectives. More importantly, all of this comes at highly competitive rates with no hidden charges, allowing our clients to budget effectively during these tough times.?
With two Cardiff locations, the personal and local service offered is also welcomed by clients who can quickly retrieve items should they need to.
Kathy added: ?We have a proven track record of providing a reliable and responsive service to our clients who come from both the public and private sectors, and, due to our locations, we are only minutes away from the M4/A48 corridor thereby serving the whole of South Wales?.
She continues: ?It always puzzles me when companies choose to store their documents outside of Wales when, if they stored them here, they could have them delivered in minutes. Instead they choose to pay extra transportation costs, which could escalate with fuel prices, and do so at a cost to the environment, something we here at The Maltings are keen to minimise.?
Concludes Kathy: ?Having an effective record management system in place allows businesses to reduce costs, improve efficiency and more importantly protect an organisation?s most valuable assets ? its information. Not only is it often a statutory obligation but it can be the best protection for the future?.
For more information about the Records Management Services available at The Maltings visit www.themaltings.co.uk or contact Kathy Fox or Gareth Oram on (029) 20 46 20 45
